Accounts Payable Services
Keep your supplier relationships strong and your cash flow under control. Our Accounts Payable service automates bill capture, approvals, payments and reconciliations so bills get paid on time, errors and duplicates disappear, and your books stay tidy — all powered by Plooto and seamless cloud integrations.
Why outsource your accounts payable?
Managing payables takes time and invites risk: late payments, duplicate charges, manual entry errors, and missed discounts. We take that burden off your desk with a modern, automated AP workflow that saves hours each month, reduces payment mistakes, and gives you a single, reliable view of what’s owed and when.
What you’ll gain
We turn a manual, error-prone process into a streamlined, controllable system:
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Faster, error-free bill processing that frees up your team.
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Timely payments that strengthen supplier relationships and protect credit terms.
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Real-time AP visibility via live payable lists and dashboards.
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Cleaner month-end close through automated reconciliation between payments and books.
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Control and auditability with secure approvals and permissioned access.
Core features
We combine technology, process and people to run your AP end-to-end:
Automated invoice capture
Forward supplier emails or upload photos of paper invoices and we’ll extract the data for approval—no more manual typing. (We pair intelligent capture with review to ensure accuracy.)
Automated invoice capture
Forward supplier emails or upload photos of paper invoices and we’ll extract the data for approval—no more manual typing. (We pair intelligent capture with review to ensure accuracy.)
Plooto-powered payments
We push approved payments through Plooto for fast, secure transfers to vendors and subcontractors. Plooto handles bank-to-bank payments, e-signatures and vendor notifications—giving you a single platform for payables.
Multi-currency support & best FX options
If you pay vendors in foreign currencies, we manage FX routing and use competitive providers where appropriate to reduce conversion costs.
Expense reimbursements
Employee expense claims are captured, routed for approval, and paid alongside supplier bills for consolidated, predictable outflows.
Bank & books reconciliation
Every payment is matched to bank transactions and the general ledger, reducing reconciliation time and eliminating mismatches at month end.
Controls, permissions & audit trail
Role-based access, approval thresholds, and a full audit trail keep you compliant and ready for internal or lender reviews.
How It Works
We make onboarding and day-to-day operations simple and predictable:
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We connect Plooto and your accounting system (Xero or QuickBooks Online) and set up bill capture channels
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Supplier invoices are captured automatically and routed to a secure approval queue.
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Your approvers click to review and approve; we escalate per your rules if needed.
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Approved payments are executed through Plooto on your schedule (immediate, scheduled, or batch).
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Payments sync back to your accounting system and are reconciled to bank feeds for a clean close.
Who benefits most
This service is ideal for organizations that want to reduce AP workload and payment risk, including growing companies, nonprofits, property managers, construction firms, and any business with regular vendor payments that needs predictable cash-flow management.
What you get from us
A dedicated AP specialist to manage day-to-day processing and vendor inquiries.
Automated capture, approval, payment and reconciliation — fully integrated with your accounting system.
Live payable lists and status notifications so you always see what’s outstanding.
Regular reporting on payables aging, cash requirements and vendor terms.
Vendor payment notifications and remittance information for seamless supplier reconciliation.
Our Reviews & Testimonials
Security & compliance
We treat payments and financial data with the highest standard of care. Plooto and our cloud accounting partners use bank-grade encryption and secure API connections. Internally, we enforce strict access controls, two-factor authentication for sensitive actions, and documented approval policies.
